About the personal information of students and guardians that is held by Otemon Gakuin University

Ⅰ Otemon Gakuin University retains the personal information listed below as student information and guardian information.

1. Student information

   (1) Name (including name on family register) (2) Date of birth (3) Gender (4) Nationality (5) Address (6) Phone number (including mobile phone) (7) Email address (8) Commuting distance (9) Student ID number (10) Transfer information (11) Health information

   <Information related to the entrance examination>

   (12) Applied department/major (13) Entrance examination type (14) Examination number (15) Alma mater (16) Graduation/completion (expected) year (17) Preparatory school (18) Face photo (19) Research report (20) Graduation /Certificate of (expected) completion (21) Certificate of passing (expected) high certification (22) Certificate of passing (expected) high school entrance exam (23) Entrance examination results (24) Other personal information related to entrance

   <Information related to academic affairs>

   ( 25) Grade/judgement information (26) Information on videos and images taken at lectures, etc. (27) Other personal information related to academic affairs (may include domicile)

   <Information related to career path>

   (28) Information related to employment gained and career path

   <Information related to student life>

   (29) Information on scholarships and loans (30) Reward and punishment information (31) Other personal information related to student life

   <Information related to international students>

   (32) Personal information related to immigration (status of residence, departure information, etc.) (33) Passport Information (34) National Health Insurance Information (35) Information on income　(36) Information on financial sponsors in Japan (37) Information on Japanese language proficiency (38) Information on English proficiency

2. Guardian information

   (1) Name (2) Address (3) Phone number (including mobile phone) (4) Email address (5) Relationship with the student (6) Other personal information regarding the guarantor (7) Personal information on emergency contact (8) Personal information on family members other than the guarantor

Ⅱ Otemon Gakuin University will use the personal information listed in I. for the following purposes.

1. If it becomes necessary to use the information for any other purpose, then the University will appropriately obtain the agreement of the student or guardian in advance of that use.
2. Registration of subject to be studied by the student, implementation of lectures, etc., implementation and supervision of examinations, the judgment, processing and notification of results, the opening of informal discussions on education, etc., other guidance, advice, notifications and information provision, etc., for the necessary items for the administrative processing of student learning, research and academic affairs Guidance, advice, notifications and information provision, etc., necessary for study as the students acquire credits.
3. Guidance, advice, notifications and information provision, etc., for items necessary for the students to live safe, healthy and sound student lives and lives outside the university.
4. Guidance, advice, notifications and information provision, etc., on items related to the implementation of University campus festivals and athletic festivals, orientation tours and other University events.
5. Guidance, advice, notifications and information provision, etc., on items related to the student’s career path and employment, etc.
6. Guidance, advice and notifications, etc., on items related to the payment/nonpayment of school expenses and other school payments, information related to scholarships and the gathering of donations, etc.
7. Notifications, etc., related to requests for cooperation with the University or the Gakuin public relations.
8. The notification, information provision or exchange of opinions for items related to 1 to 7 above between each department in the University.
9. The notification of items related to the joining, membership fees and various events, etc., of the Otemon Gakuin University Alumni Association that is the association for graduates of the University.
10. The sending of the student results issued at the end of term to the guardian
11. The provision of information to the education support organization, the meeting of guardians of graduates or the Otemon Gakuin University Otemon Gakuin University Alumni Association to facilitate the production of member lists and notifications to members, etc., by the education support organization, the meeting of guardians of graduates or the Otemon Gakuin University Alumni Association.
12. The provision of information to the University’s Economic Studies Association, Business Management Society, Society for Asian Studies or Society for English Language and Culture to facilitate the production of member lists and notifications to members, etc., at each society above.