Regarding the handling of personal information

About the personal information of students and guardians that is held by Otemon Gakuin University

Ⅰ Otemon Gakuin University retains the personal information listed below as student information and guardian information.

  1. Student information

    (1) Name (including the name on the family register) (2) Date of birth (3) Sex (4) Address (5) Telephone number (including mobile phone) (6) Nationality (7) Student ID number (8) Change information

    <Information related to the entrance examination>

    (9) Department/major applied for (10) Type of entrance examination (11) Examinee’s number (12) School attended (13) (Expected) year of graduation/completion (14) Preparatory school (15) Photograph of face (16) Investigation report (17) Certificate of (expected) graduation/completion (18) Certificate of (expected) passing of the Certificate for Students Achieving the Proficiency Level of Upper Secondary School Graduates/University Entrance Qualification Examination (19) Certificate of (expected) results of the Certificate for Students Achieving the Proficiency Level of Upper Secondary School Graduates/University Entrance Qualification Examination (20) Entrance examination results (21) Other personal information related to the entrance examination

    <Information related to academic affairs>

    (22) Results/judgment information (23) Other personal information related to academic affairs

    <Information related to career path>

    (24) Information related to employment gained and career path

    <Information related to student life>

    (25) Information related to scholarships and loans (26) Other personal information related to student life

  2. Guardian information

    (1) Name (2) Address (3) Telephone number (including mobile phone) (4) Relationship to the individual (5) Emergency contact information (6) Other personal information related to the guardian

Ⅱ Otemon Gakuin University will use the personal information listed in I. for the following purposes.

  1. If it becomes necessary to use the information for any other purpose, then the University will appropriately obtain the agreement of the student or guardian in advance of that use.
  2. Registration of subject to be studied by the student, implementation of lectures, etc., implementation and supervision of examinations, the judgment, processing and notification of results, the opening of informal discussions on education, etc., other guidance, advice, notifications and information provision, etc., for the necessary items for the administrative processing of student learning, research and academic affairs Guidance, advice, notifications and information provision, etc., necessary for study as the students acquire credits.
  3. Guidance, advice, notifications and information provision, etc., for items necessary for the students to live safe, healthy and sound student lives and lives outside the university.
  4. Guidance, advice, notifications and information provision, etc., on items related to the implementation of University campus festivals and athletic festivals, orientation tours and other University events.
  5. Guidance, advice, notifications and information provision, etc., on items related to the student’s career path and employment, etc.
  6. Guidance, advice and notifications, etc., on items related to the payment/nonpayment of school expenses and other school payments, information related to scholarships and the gathering of donations, etc.
  7. Notifications, etc., related to requests for cooperation with the University or the Gakuin public relations.
  8. The notification, information provision or exchange of opinions for items related to 1 to 7 above between each department in the University.
  9. The notification of items related to the joining, membership fees and various events, etc., of the Otemon Gakuin University Alumni Association that is the association for graduates of the University.
  10. The sending of the student results issued at the end of term to the guardian
  11. The provision of information to the education support organization, the meeting of guardians of graduates or the Otemon Gakuin University Otemon Gakuin University Alumni Association to facilitate the production of member lists and notifications to members, etc., by the education support organization, the meeting of guardians of graduates or the Otemon Gakuin University Alumni Association.
  12. The provision of information to the University’s Economic Studies Association, Business Management Society, Society for Asian Studies or Society for English Language and Culture to facilitate the production of member lists and notifications to members, etc., at each society above.